The Office of the United Nations High Commissioner for Refugees (UNHCR) is a sub-institution of United Nations and was inaugurated on December 14, 1950 by the decision of United Nations General Assembly. The main purpose of the institution is to coordinate and take the head of international efforts for the sake of defending the refugees and providing solutions to the refugee challenges. During over 60 years business, UNHCR has made important contribution to the millions of refugees to turn over a new leaf. UNHCR has more than 8,000 personnel over the worldwide, where it is operational in more than 125 countries.Now, UNHCR is looking for a Senior Supply Assistant to work in Gaziantep, Turkey, application deadline is 14 November 2014.
Title of Post: Senior Supply Assistant
Category and Level: GL-5
Position No.: 10022697
Duration: 1 year, renewable
Location: Gaziantep
Closing Date: 14/11/2014
FUNCTIONS:
The Senior Supply Assistant provides support supply to all local activities pertaining to the supply chain function including planning, sourcing, transport, shipping, customs clearance and warehousing in the operation.
The incumbent is supervised by a Supply Officer who provides regular guidance. S/he works independently on routine tasks while follows instructions of the supervisor or more complex issues. The incumbent maintains regular contact on a working level on routine issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate the operation. The duty of the incumbent is to support the management of material resources within the geographical area covered by the office while exercising efficiency in the use of those resources.
RESPONSIBILITIES:
Strategy
Apply UNHCR's procurement strategy when planning for purchase of important commodities and services.
Operational Support
Initiate custom clearance of consignments, draft exemption requests, and liaise with local agent.
Support warehouse management, and assist with planning and goods deliveries, and provide information on the status of requests and the availability of items in the supply chain.
Maintain accurate and comprehensive records on logistical activities and provide reports and updates periodically, and on request.
Infrastructure Support
Examine Purchase Requests to ensure conformity and liaise with requesters.
Prepare quotation requests and tenders, produce bid-tabulations from tenders and prepare Purchase orders for approval.
Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services.
Provide information on all procurement activities within area of responsibility.
Assist in managing Property, Plant and Equipment (PPE) effectively according to UNHCR rules and regulation including registration and marking of new PPE, Physical verification of PPE, preparation of agreements, preparation of disposal forms (including submissions to LAMB/AMB), and assistance with disposal of PPE.
Produce standard asset management reports and other asset information, periodically and when requested.
Business Support
Maintain accurate data in all relevant business systems. Compile statistical information on supply chain related matters that will assist in decision making.
Any other responsibility deemed necessary or as delegated by the Supervisor in order to meet the level of service required by the organisation.
QUALIFICATIONS:
Education and skills :
Completion of the Secondary School education with post-secondary training/certificate in Business Administration, Logistics, Warehousing or a related field.
Completion of UNHCR learning programmes or specific training relevant to functions of the position such as the Supply Chain Learning Programme (SCLP).
Computer skills (MS Office and PeopleSoft/MSRP).
Experience in customs formalities.
Experience in logistics or warehousing.
Required Competencies
Managing Resources
Analytical Thinking
Planning and Organizing
Experience: Minimum 5 years of previous job experience relevant to the function.
Languages: Excellent knowledge of Turkish and fluency in English.
If you wish to be considered for this vacancy, please apply in writing to TURANHR@unhcr.org e-mail address directly referring to
Vacancy Notice 127/14 no later than
14/11/2014
All applicants are required to submit a motivation letter also required to submit a CV/resume and a fully completed P.11 Personal History Form.
Short-listed candidates will be required to pass a written test.
Only short-listed candidates will be notified.
