CLOSED --- MERCY CORPS is looking for a PROCUREMENT MANAGER

Procurement Manager - Gaziantep, Turkey

Tracking Code

219339-927

Job Description

GENERAL POSITION SUMMARY:

The Procurement Manager is a member of the senior management team and is responsible for enabling excellence in all major procurement functions in Turkey (tenders over 1 million).  The Procurement Manager will have a focus on managing the relationships and contracts Mercy Corps has with its major suppliers for FFP/FASD, FFP/BREAD, DFID and ECHO. All programs are high profile, demanding, and require significant commodity movement.  The success of the programs will depend on a strong relationship between Mercy Corps and the suppliers, characterized by clearly communicated delivery schedules, timely payments and documented feedback on quality issues. 

The program will be a fast, high-paced program to meet the needs of thousands of beneficiaries affected by the war. S/he ensures effective systems that support strategy for healthy, robust and integrated functions of local team members.

PROGRAM/DEPARTMENT SUMMARY:

The program provides emergency, life-saving materials to families affected by the Syrian crisis.

ESSENTIAL JOB FUNCTIONS:

Strategy and Vision

• Contribute to the country strategic planning process.
• Help to set up the support services and ensure the existence of a response logistics and procurement plan given the context and the needs.
• Read all program proposals and effectively contribute to program implementation and development.

Team Management

• Assist Country Operation Manager to ensure that the operations team and new staff are properly trained.  
• Orient and develop the capacity of the team and assist with continued development of career path for operations staff.
• Facilitate operations aspects of program planning, and upcoming operations resources needs, especially procurements.
• Work with all Mercy Corps staff to ensure smooth introduction and adoption of procurement systems.
• Assist teams in understanding their roles and responsibilities in terms of interaction with operations.
• Be responsible for full and proper implementation of Mercy Corps systems of management, compliance and control as described in Mercy Corps field manuals.
• Work with finance compliance to mitigate fraud, conflict of interest and legal ramifications of Mercy Corps activities.

Operations Management – Procurement

• Manage relationships and contracts with the supplier for program needs. 
• Develop a detailed and time bound project procurement plan for procurement of goods. 
• Develop tender documents and manage supplier selection process.
• Liaise with finance (both Turkey and HQ) to ensure compliance and payment schedules.
• Conduct visit to supplier to check the goods quality.
• Work closely with program management to facilitate program planning and upcoming procurement resources needs.
• Work closely with program and finance teams to deliver successful programs while demonstrating excellent stewardship of donor funds and compliance with MC and donor regulations.
• Manage all project procurement functions compliance and control as described in Mercy Corps Field Procurement Manuals contained in the office in a Box.
• Work closely with finance compliance to mitigate fraud, conflict of interest, and legal ramifications of Mercy Corps procurement activities.
• Ensure that all Mercy Corps procurement contracts and business transactions/relationships are transparent and incompliance with Turkish law and Mercy Corps/donor policies.
• Oversee all procurement functions related to the project.

Security

• Work closely with the country team security focal point to develop and maintain systems that ensure the safety and security of the team and which minimize the potential for loss or theft of commodities.

Personal Leadership

• Consistently demonstrate flexibility, resilience and ability to maintain positive relationships and composure, even under difficult circumstances.
• Maintain high ethical standards and treat people with respect and dignity.
• Demonstrate an awareness of his/her own strengths and development needs.

Representation

• Interface with stakeholders responsible for coordinating all supply shipments via the appropriate approval processes.
• Communicate with local partners in a manner consistent to the program team in terms of paperwork and documentation of goods.
• Establish and maintain productive relationships with all stakeholders, vendors, suppliers, etc.

Organizational Learning:  As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve - we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries: Mercy Corps team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

 

SUPERVISORY RESPONSIBILITY:  Procurement team

ACCOUNTABILITY:

REPORTS DIRECTLY TO:CountryOperations Manager

WORKS DIRECTLY WITH:Procurement/Logistics staff, Program Managers, Finance Manager, Security Staff

COLLABORATES WITH: Operations Manager, Procurement Officer, all MC logistics and operations team as required

KNOWLEDGE AND EXPERIENCE:

• 4- 7 years of field experience setting up and managing administration, procurement, logistics, and human resource systems with humanitarian NGOs with supervisory responsibilities.
• Demonstrated understanding of complex emergencies, related security concerns and appropriate responses with experience in insecure environments.
• Demonstrated attention to detail, following procedures, meeting deadlines and working and problem-solving independently and cooperatively.
• Knowledge of Mercy Corps systems and procedures desirable; M&E experience preferred and knowledge of USAID regulations helpful.
• Excellent negotiation and representation skills.
• Effective verbal and written communication, organizational, prioritization and Microsoft Office applications.
• Excellent oral and written English skills are required. Turkish or Arabic skills are desirable.
• Ability to work effectively with an ethnically diverse team in a sensitive environment.

SUCCESS FACTORS:

The successful Procurement Manager will be good at problem solving and have the ability to deliver successful programs while demonstrating excellent stewardship of donor funds and compliance with MC and donor regulations. S/he will maintain strong cooperative relationships with other departments and interact effectively with international and national personnel, both in a managerial as well as training capacity, while demonstrating the ability to multi-task, meet deadlines and process information in support of changing program activities. S/he will be able to live and work closely with a diverse team of individuals in a highly intense and fluid work and security environment and be willing to travel regularly to Mercy Corps field offices and project sites. The most successful Mercy Corps staff members have a strong commitment to teamwork and accountability, thrive on evolving and changing environments, and make effective written and verbal communication a priority in all situations.

LIVING CONDITIONS/ENVIRONMENTAL CONDITIONS:

The position is based in Gaziantep, Turkey and unaccompanied.  Living conditions will be group housing. Staff will have access to good medical services, restaurants, cafes, supermarkets and shops. This position requires (5% of time) travel by vehicle within Turkey pending security clearance.

Mercy Corps Team members represent the agency both during and outside of work hours when deployed in a field posting or on a visit/TDY to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and Mercy Corps' policies, procedures, and values at all times and in all in-country venues. The current no-visibility policy will require discipline in the use of social media to ensure that information about Mercy Corps operations are not inadvertently made public which could place staff and programs at risk.

Job Location

Gaziantep, Gaziantep, Turkey

Position Type

Full-Time/Regular

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