CLOSED --- WORLD FOOD PROGRAMME looking for PROCUREMENT ASSISTANT

Job Title: Procurement Assistant                                               

Contract: Service Contract (SC4)

Duty Station: Ankara, Turkey

Duration: Till 31.12.2014 (extendable)

Deadline for applications: 22/08/2014

APPLY

Accountabilities: Under the direct supervision of Admin/Procurement Officer Procurement Assistant will be responsible for the following duties:

·         Assist in extracting and input data from various sources in procurement systems;

·         Assist in responding  to queries regarding procurement data from staff in the unit and elsewhere in the Programme;

·         Assist updating and track processing of procurement actions;

·         Assist in Preparation  initial purchase orders and contracts for review by the Administrative Officer;

·         Maintain relevant internal databases and files; keep track of contractual agreements;

·         Assist in reviewing  Purchase Requisitions to ensure their correctness  and completeness;

·         Draft routine correspondence related to the unit’s work and type of variety of material such as correspondence, reports and papers;

·         Follow up with the invoices sent to WFP in order to assure that payment is realized to WFP vendors on time;

·         Provide assistance to search residential quarters for international staff in case of such need;

·         Translate documents related to procurement/admin issues from English to Turkish and Turkish to English;

·         Provide assistance to search and allocate new possible Sub Office premises for possible expansion of the programme;

·         Sharing ideas routinely with the admins in Sub offices with procurement related transactions in order to apply the correct WFP rules and regulations; 

·         Provide information related to the above functions and exchange a variety of statistical information;

·         Perform other duties as required.  

Minimum qualifications:

·         Education: Completion of secondary school education.

                          

·         Experience:    At least three years of progressively responsible support or secretarial work experience, including at least one year in the field of finance, accounting, procurement, evaluation, audit or administrative services or other related field

·         Language:       Fluency in both oral and written communication in English and Turkish.

Knowledge:     Training and/or experience utilizing computers, including word processing, spreadsheet and other WFP standard software packages and systems and general knowledge of UN system administrative policies, rules, regulations and procedures in the area of administration is an asset.

We are looking for national candidates for the position.

 Preferably candidates who are residing in location or surrounding areas.

Female candidates are encouraged to apply.

IN ORDER TO APPLY:

Applicants should follow application process below and submit their CV no later than 22^th August 2014, 17:30 hours.

Application procedures:

Go to: http://i-recruitment.wfp.org/vacancies/14-0015469

Step 1: Create your online CV

Step 2: Click on “Description” to read the position requirements and “Apply” to submit your application.

NOTE: You must complete Step 2 in order for your application to be considered for this vacancy

                         

Only short - listed candidates will be contacted.