Category
and Level: GL-6
Position
No: 10019863
Duration: 1 year, renewable
Location: Ankara, Turkey
Closing
Date: 4 September 2014
FUNCTIONS:
The Supply Associate manages
and supports all activities pertaining to the supply chain function including
planning, sourcing, transport shipping, customs clearance and warehousing
management in the operation.
The incumbent is supervised by
a Senior Officer who defines general work objectives and provides necessary
advice and guidance. The incumbent may supervise some staff in the office. The
incumbent maintains regular contact on a working level on routine issues with
other UNHCR offices, UN agencies, NGOs, government partners and commercial
contractors in the area to facilitate the operation. The incumbent directly
supervises general service staff in the office, and reports to the Senior
Supply Associate. The duty of the incumbent is to support and monitor the
management of material resources within the geographical area covered by the
office while exercising efficiency in the use of those resources.
RESPONSIBILITIES
Strategy
·
Prepare plans for
delivery of relief items according to operational needs.
·
Apply UNHCR's
procurement strategy when planning for purchase of important commodities and
services.
Operational Support
·
Ensure timely
customs clearance of consignments.
·
Manage storage of
goods according to "best practices" and UNHCR rules and regulations;
maintain an efficient system for the release, distribution and redeployment of
goods.
·
Coordinate
transportation and distribution of relief items.
·
Coordinate
activities of implementing partners and/or contractors performing supply
related activities, and ensure that they understand and adhere to relevant
UNHCR rules and procedures.
·
Maintain accurate
and comprehensive records on logistical activities and provide timely reports
and updates both periodically and on request.
Infrastructure Support
·
Evaluate purchase
requisitions to ensure that specifications, delivery dates and all other
requirements are in order.
·
Draft and
dispatch quotation requests and/or tenders, and assist in the evaluation of
offers and draft bid-tabulations, prepare proposals for award of contracts to
the Committee on Contracts.
·
Prepare Purchase
Orders and send confirmations, requests for inspection and other correspondence,
and monitor the manufacture/transport of ordered goods to ensure timely
delivery.
·
Provide guidance
and advice on UNHCR procurement policies and procedures to support and assist
requesting sections.
·
Implement
effective asset and fleet management that regularly monitors the asset/fleet
pool, saves cost and safeguards the investment of the organisation including
receipt, inspection, registration & marking of new Property, Plant and
Equipment (PPE), organisation of the physical verification of PPE, ensure that
PPE agreements are properly issued and signed, and preparation of disposal
forms and cases for the Asset Management Board, and organise the disposal of
PPE according to Asset Management Board decisions.
·
Provide asset
management reports, customised reports, and gathers information on all assets
and provides in-depth reports periodically and when requested.
Business Support
·
Monitor the
quality and accuracy of supply chain related data in relevant business systems.
Compile and analyse statistical information, identify trends and developments
in supply chain related matters that will assist in decision making.
·
Disseminate and
promote UNHCR's global policies, standards and guidance on supply chain
management.
·
Any other
responsibility deemed necessary or as delegated by the Supervisor in order to
meet the level of service required by the organisation.
QUALIFICATIONS:
1. Education and skills
·
Completion
of the Secondary School Education with post-secondary training/certificate in
Trade, Business Administration, Economics, Marketing or a related field;
2. Experience
·
Minimum
6 years of previous relevant professional job experience;
3. Languages
·
Excellent
knowledge of Turkish and fluency in English.
4.
Required Competencies
·
Analytical
Thinking
·
Planning
and Organizing
·
Managing
Resources
5.
Desirable Qualifications & Competencies
·
Completion
of UNHCR learning programmes or specific training relevant to functions of the
position such as the Supply Chain Learning Programme (SCLP);
·
Other
UN procurement and logistics training – such as IAPSO and UNPD;
·
Knowledge
and working experience of PeopleSoft/MSRP Supply Chain applications.
If you wish to be considered for this vacancy, please apply
in writing to TURANHR@unhcr.org e-mail address directly referring to
Internal Vacancy Notice 95/14 no
later than:
4 September 2014
All applicants are required to submit a motivation
letter and a P11 form or ensure that the fact sheet is up to date.
Short-listed candidates will be
required to pass a written test.
Only short-listed candidates will be
notified.
Source: http://www.unhcr.org.tr/uploads/root/vn9514_supply_associate.pdf
