Category and Level : GL-4
Position No. : 10019859
Duration :
1 year, renewable
Location :
Ankara
Closing Date :
26 August 2014
FUNCTIONS:
The Admin/Finance Assistant
provides clerical assistance to the Admin Unit to ensure that routine services
and activities within the admin/finance domain are properly implemented.
Subject to the nature of the task/assignment in hand, he/she will receive
regular guidance from his/her supervisor. As per specific instructions, the
incumbent may require liaising with other internal or external entities, to
ensure effective delivery of services and achievement of objectives. The nature
of certain personnel/administrative tasks requires discretion and
confidentiality as per UNHCR standards and practices. The incumbent’s workload
and the assignments will remain under constant scrutiny and direction of the
supervisor.
RESPONSIBILITIES:
- Assists in maintenance of financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports;
- Prepares recurring reports as scheduled and special reports as required for budget preparation, audits or other reasons;
- Prepares detailed cost estimates and participates in budget analysis and projections as required;
- Assists in processing of entitlements, issuance of contracts and maintenance of various personnel records and files;
- Prepares correspondence and reports, as required, on general administrative and financial tasks.
- Assists in the preparation of office budgets applicable to staff and servicing costs and maintains budgetary control records.
- Assists in requisitions of office supplies and equipment locally and abroad and arranges for control of distribution and maintenance of appropriate inventory records;
- Performs other duties as required.
QUALIFICATIONS:
Education and skills :
- Completion of Secondary education or equivalent technical or commercial school with certificate/training in Business Administration, Finance, Office Management, Human Resources or other related field.
- Computer skills (MS office and People Soft applications)
- Knowledge in UNHCR admin and financial rules, procedures and processes;
- Knowledge and working experience of MSRP (Peoplesoft);
- Completion of UNHCR learning programs or specific training relevant to functions of the position.
Required Competencies
- Analytical Thinking
- Planning and Organizing
Experience: Minimum 3
years of previous job experience relevant to the function.
Languages:
- Excellent knowledge of Turkish and fluency in English.
- Knowledge of another relevant UN or local languages.
If you wish to be considered for this vacancy, please
apply in writing to TURANHR@unhcr.org e-mail address directly referring to Vacancy Notice 73/14 no later than
26 August 2014
All applicants are required to submit a motivation
letter also required to submit a CV/resume and a fully completed P.11 Personal
History Form.
Short-listed candidates will be required to pass a
written test.
Only short-listed candidates will be notified.
Source: http://www.unhcr.org.tr/uploads/root/vn7314.pdf
