Category
and Level :
National Officer, NOD
Position
No : 10023397
Duration : 1
year, renewable
Location : Ankara,
Turkey
Closing
Date : 14 November 2014
FUNCTIONS:
The Senior
Admin/Finance Officer is part of the Senior Management of the Office in Turkey.
He/she will establish and maintain efficient administrative control mechanisms
to ensure compliance with UN Financial, Administrative and Staff rules and
procedures.
Under the
direct supervision of the Representative in Turkey, this position will oversee
the admin unit and finance unit in Ankara and provide guidance to admin
functions in the field offices. S/he will maintain frequent external contacts
with counterparts in other organizations or at working level in national
Governments on issues of importance to Organization’s programmes. He/she acts
as adviser or representative of the Organization with authority to discuss
problems and seek common ground on which to recommend solutions based on
predetermined guidelines provided by higher authority.
The incumbent
directly supervises national professional and general service staff.
RESPONSIBILITIES:
General
Administration
Ensure the provision of
resources (human, material and services) necessary to support the day-to-day
activities of the staff in the office.
Manage the day-to-day
personnel and administrative operations of the office.
Advise the Head of Office and
other staff on personnel and administrative policies and procedures.
Participate in the physical
verification of UNHCR property plant and equipment.
Undertake missions to field
locations within the assigned region to review administrative arrangements and
make appropriate recommendations as required.
Formulate, implement staff
safety and security measures and ensure MOSS/MORSS compliance, in consultation
with the Head of Office and Field Safety Advisers (FSAs).
Human
Resources
Oversee recruitment,
appointments and administrative formalities concerning local General Service
staff.
Prepare the operational
context for all international posts in the office.
Review and approve the
settlement of employee entitlements including DSA, local salaries and the
Medical Insurance Plan (MIP).
Coordinate training and
capacity-building activities to staff in administrative related areas.
Finance/Budget
Manage a transparent and
consultative process to determine the country’s budget, which is consistent
with UNHCR’s result framework and regional objectives.
Ensure compliance with UNHCR’s
internal control framework, financial rules, policies and procedures requesting
guidance and support from headquarters as necessary.
Identify potential risks in
relation to the financial management of the office, and propose mitigating
action to senior management, when applicable.
Ensure that budget submission
deadlines are met locally and prepare/endorse consolidated budgetary
documentation for the country operation.
Ensure timely and accurate
monthly and year-end closure of accounts, including bank reconciliation, and
submit reports to headquarters.
Manage the FOCUS token for the
country as a Focus Planning Coordinator.
Monitor local compliance with
UNHCR’s policies and processes for cash management, requesting support and
guidance from headquarters when required.
Ensure timely and effective
follow-up to audit observations and recommendations.
Provide training on financial
matters.
QUALIFICATIONS:
Education
and skills
Advanced University Degree in
Accounting, Finance, Public or Business Administration, Economics or related
field, or university degree in another field combined with a professional
qualification in accounting or finance (CPA/CIA or equivalent).
Excellent understanding of the
workflows of PeopleSoft/Oracle Financial and HR modules, with working
experience with either one.
Proven experience with risk
management.
Excellent computer skills, in
particular in MS Office applications
Excellent communication
skills.
Professional qualification in
accounting or finance (CPA/CIA or equivalent).
Excellent knowledge of United
Nations administrative, human resources and financial rules and procedures.
Experience
Minimum 10 years of previous
job experience (12 years with University degree) in the field of accounting or
finance, of which at least five years in an intergovernmental organization
(United Nations or similar).
Languages
Excellent knowledge of Turkish
and English.
Knowledge of another UN
language is an asset.
Required Competencies
Empowering and Building Trust
Managing Performance
Judgement and Decision Making
Strategic Planning and Vision
Leadership
Managing Resources
Analytical Thinking
Planning and Organizing
If you
wish to be considered for this vacancy, please apply in writing to TURANHR@unhcr.org
e-mail address
directly
referring to
Internal/External Vacancy Notice 122/14 no later than:
14 November 2014
Only
Turkish Nationals are eligible for National Officer positions
All
applicants are required to submit a motivation letter in addition to a CV/resume and a fully completed P.11
Personal History Form.
Short-listed
candidates will be required to pass a written test.
Only
short-listed candidates will be notified.
Source: http://www.unhcr.org.tr/uploads/root/vn12214_-_senior_adminfinance_officer.pdf
