Category and Level : GL- 4
Position No. : 10022699
Duration : 1
year, renewable
Location : Sanliurfa, Turkey
Closing Date : 08/09/2014
FUNCTIONS:
The Admin/Programme Assistant
is under the overall supervision of the functional Head of Field Office and
will provide clerical assistance to the immediate supervisor to ensure that
routine services and activities within the administrative and programming
domain are properly implemented. S/he will receive regular guidance from
his/her supervisor. As per specific instructions, the incumbent may require
liaising with other internal or external entities, to ensure effective delivery
of services and achievement of objectives. The incumbent’s workload and the
assignments will remain under constant scrutiny and direction of the supervisor.
RESPONSIBILITIES:
·
Draft periodic
and ad-hoc reports on programme and project activities;
·
Assist the office
in monitoring data on programme activities by reviewing progress reports,
budgets, and expenditures;
·
Keeps attendance
records;
·
Makes travel and
hotel reservations, prepares travel authorizations and settles travel claims;
·
Updates and
transmits inventory records of non-expendable property and ensures that office
equipment is in good working condition;
·
Monitors current obligations
and future programme and/or budgetary implications;
·
Requests security
clearances for staff going on missions;
·
Performs other
duties as required.
QUALIFICATIONS:
Education and skills:
·
Completion of
Secondary education or equivalent technical or commercial school with
certificate/training in Business Administration, Finance, Office Management ,
Human Resources or other related field.
·
Computer skills
(MS office and People soft applications).
Required Competencies:
·
Analytical
Thinking
·
Planning and
Organizing
Experience:
·
Minimum 3 years
(for secondary education holder) or 4 years (for certifcate/training holder) of
previous job experience relevant to the function.
Languages:
·
Excellent
knowledge of Turkish and fluency in English.
·
Knowledge of
other UN languages is an asset.
Desirable Qualifications
& Competencies
·
Good knowledge of
UNHCR Admin and financial rules, procedures and processes;
·
Knowledge and
working experience of MSRP (Peoplesoft),
·
Prior exposure to
UNHCR refugee operations and functions
relating to field office administration,
·
Completion
of UNHCR learning programmes or specific
training relevant to functions of the position.
All interested applicants are required to submit a
motivation letter,
a CV or resume and a duly completed Personal History
Form
(P-11 form available at www.unhcr.org.tr)
If you wish to be considered, please:
Refer to the Vacancy Notice number on your
application
Submit no later than the closing date
(08/09/2014)
Only short-listed candidates will be notified and may be
asked
to take a written examination
This is a locally recruited General Service position and
entitlements related to relocation are not applicable
This is a non-smoking environment
Source: http://www.unhcr.org.tr/uploads/root/vn101_14_admin_programme_assistant__sanliurfa_.pdf
